There is a lot of confidential data that subcontractors manage in modern construction projects. From the personal information of each member of the construction team to the documentation of each stage of the project, subcontractors have to handle such stuff securely. 

The fact that cybercrime is prevalent nowadays, strengthening data security is necessary to avoid compromising sensitive information. Cybercrime is not a victimless crime, and big or small organizations can experience data breaches. Here is a guide on how to manage your subcontractor data securely. 

Help Employees Understand the Importance of Data Security

It will be useless to put up security measures if your crew does not understand how important data security is. You have to ensure they know about the best practices in data management and security. 

Give your employees training about this important subject. Discuss with them how to keep their information safe online. The training and education on data security can be given in various formats, such as in-person workshops, online modules, and educational posters in the workplace. 

Use Encryption in All Devices

Encrypting the devices in the workplace is an excellent way to improve cybersecurity. No one who is not authorized can access your sensitive subcontractor data if your devices are encrypted. They should know the correct password before they can infiltrate your devices. 

Nowadays, you can use various encryption methods. One is symmetric encryption, which utilizes one password to encrypt and decrypt information. There is also asymmetric encryption, which requires a different key to access every stage of the process. 

You can also use a virtual private network (VPN) to establish a secure connection online. It will be difficult for hackers to infiltrate your system if you use VPN because traffic is routed using an encrypted tunnel. 

Use Strong Passwords

Everyone knows this tip, but not everyone who knows practices it. Perhaps out of laziness or sheer complacency, many online users have weak passwords for their devices. If you want to create a strong password, it should have at least eight characters, which contain a combination of symbols, numbers, uppercase letters, and lowercase letters.

Moreover, it is crucial to use a password manager to handle all your passwords in a secure database using a single master key. This tool helps you keep track of all of your passwords, and it also helps create strong passwords. 

Another method to keep your data safe is to use two-factor authentication. This tool sends a one-time code to your smartphone to ensure you are the only one who has access to a device (unless your phone gets stolen or used by another). 

Establish Access Permission or Authorization

There should be a definite policy or measure on who can access a particular system or device to prevent data breaches. One way to do this is by creating access permission or authorization for everyone in your team, including subcontractors, employees, and other persons who need access. 

You can establish access permission manually. Or, you can utilize software that automates this process. Using a spreadsheet to keep track of all access is vital if you choose to do it manually. 

Store Past Subcontractor Data Securely

It is as crucial to store old data securely as to archive your current data. Most probably, you have sensitive information about projects, subcontractors, employees, materials, and more that serve as historical data. For those managing construction projects, it is vital to use a document management system that stores your historical data in an encrypted database. 

Install Data Security Software

Protect your systems and devices from phishing attacks, malware, and other cybercrime risks using data security software. Install it on every device that contains sensitive data, including your smartphone, laptop, and computer. Tell your team to avoid using personal devices for work-related purposes. 

Conduct Regular Backups

Securing sensitive data requires you to perform regular backups. It is easier to restore corrupted or deleted files if you have a backup. You can conduct regular backups using a cloud storage service, online backup service, or backup software tool. Use a method that is compatible with your operating system and devices. 

Avoid Connecting Through Public or Unsecured Networks

While there is a certain level of risk when going online, you can avoid compromising your data if you only connect through a trusted network. You double the risk of getting your device infiltrated when you connect online through an unsecured network in the mall because such networks do not have strong security. 

Final Thoughts

Cybercrime is a serious threat to construction firms, big or small. Thus, you have to establish measures to ensure your construction data is secured and protected. Construction crews should understand the importance of data security through regular training and education about the subject. Follow the data security and protection tips we have discussed in this blog to strengthen cybersecurity.